Summary of Responsibilities of Newsletter Editor
- About three to four months prior to each Meeting
- Work out with printing services at local institution the time required for
complete publication cycle of specific number of copies needed for each mailing
(Smaller Preliminary Announcement mailing may require less time than Newsletter
- Based on printing time and mailing date estimates, work out with members
of the Executive Committee schedule of submission dates needed for realizing
each mailing date (allowing at least two-three weeks longer for bulk mail than
first class) and send a reminder to all Executive Committee members at least
two weeks before information for each issue is due to the Editor.
- About ten weeks prior to each Meeting
- Mail, by First Class Mail, to (Institutional) Departmental Representatives
and Section Officers ONLY, the Preliminary Announcement of Meeting (with dates,
locations, invited speaker(s) and workshops/minicourses, deadlines for submission
of contributed papers, information about special motel rates, special information
from the Chair, National Office, etc., request for campus news items or other
information which members would like included in the regular Newsletter.)
Include request to departmental representatives for immediate dissemination of
this information to all MAA members at the institution, by all modes of
communication appropriate to that institution.
- Send, by e-mail if possible, or first class mail if not, a copy of the
materials in the Preliminary Announcement to "regular attendees" (those who
have attended three of the last six meetings) who have requested it at a previous
meeting, again with a request for dissemination among their colleagues.
- Between eight and ten weeks prior to each Meeting
- Compile the (regular) Final Newsletter in such a way that, whenever
possible, the Meeting Program can be its centerfold sheet (This issue
includes, as well as the Meeting Program, the dates and form for
preregistration for meals, minicourses, workshops, etc., a message from the
Chair, minutes from the previous meeting, the Governor's report, and other
news about the Section and its institutions and their faculties).
- Mail, by First Class Mail, to Departmental Representatives and Section
Officers, and by Bulk Mail to individual members, national officers, editors
of other newsletters, etc., the (regular) Final Newsletter for the Meeting.
Helen Christensen, revised 7/94