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2016 Business Committee Minutes


Minutes: MAA Rocky Mountain Section Business Committee Meeting
Date & Time: Saturday, April 9, 2016, 8:00–8:50 am
Location: University Center 221, Colorado Mesa University, Grand Junction Colorado

  1. Kyle Riley called the meeting to order at 8:00am. Minutes from the 2015 meeting and current agenda were approved.
  2. Gus Greivel announced Shawna Mahan as the single candidate for Vice-Chair and offered her the chance to speak. Shawna said it was an honor to be nominated. Leadership and local organization are important and hard work needs to be done. She said she enjoys networking and meeting people and that she has a lot of contacts in the two-year college community. She is active in COADE and AMATYC. A motion was made to elect Shawna by acclamation. The motion was seconded and all present approved.
  3. Reports:
    • Heidi Keck gave the financial report. Last year's spring meeting generated some income, but subvention is down, so overall finances are stable. She also explained the new financial arrangement with the Pikes Peak Regional Undergraduate Mathematics Conference (PPRUMC) steering committee. Opportunity for discussion of this is a later agenda item.
    • Dick Gibbs reported on student competitions in the Colorado. Because of the relatively early meeting this year, most competitions have not announced winners yet. Dick thanked the section for the ongoing financial support.
    • Bill Emerson gave the governor’s report. The structure of the Governors group is changing (read more details in the newsletter). In short, the group is too large and unwieldy. The new structure will aim for a smaller board that can get things done more effectively. The new bylaws will be voted on at Mathfest this summer and then be sent to the membership for a vote. Bill also encouraged people to serve on national committees. there are a wide variety of tasks and time commitments. Tensia Soto-Johnson added that some committees include travel funds and reiterated the variation in workload of the committees. These nominations are due in March every year, so start thinking ahead. Tensia also reminded people that there are new MAA policy documents: 2015 CUPM Curriculum Guide, Common Vision, and Instructional Practices that can help faculty with local policy making ammunition. They include policy statements on the qualities of first year courses and the qualifications of the people necessary to teach these courses.
    • Beth Schaubroeck reported that a student lunch was hosted on Friday and suggested that we try to attend part of the Jeopardy game on Saturday morning. If it is successful, maybe we should consider adding this to our student activities at the meeting. Concerns are the expense of the buzzer system, effort required to write questions, and student participation.
  4. Announcements:
    • Mike Jacobson announced Tensia Soto-Johnson from UNC as the 2016 DTA winner and Rebecca Swanson from Colorado School of Mines as the 2016 ECTA winner. The criteria for the ECTA need minor modifications and clarifications that the committee will work on before the next round. There was general discussion of how the ECTA winner should participate in the next meeting. Any suggestions should be sent to Kyle Riley or Mike Jacobson.
    • We need to find a replacement for the MAA representative to the CCTM. Gulden Karakok described the job as follows: attend four meetings, help with workshop decisions, help with the higher ed part of the fall conference, encourage higher ed to write for journals, bring MAA guidelines to CCTM for discussion.
    • Various upcoming meetings were listed in the agenda, and people were referred to the list.
  5. Discussion Items:
    1. The section executive committee agreed to act as “the banker” for the PPRUMC this year, as they now have to solicit donations and need a single place to save and spend from. Kyle Riley asked that the members decide whether or not this is a good idea. Bill Cherowitzo supported the idea, saying that this is the type of program we want to support and this is an easy way to help by providing infrastructure. A question was asked about activity grants and whether we we agreeing to automatically award one.Answer is no. The PPRUMC will be responsible for applying for grants and securing other funds. Jim Loats made a motion: The section is happy to support the PPRUMC in the current manner and is eager to support other conferences in a similar manner. Mike Jacobson seconded the motion and it was approved unanimously.
    2. Strategic Planning meeting held Friday brought up these topics:
      • Should the meeting be moved from spring to fall? The survey last year showed no overwhelming support either way on this. There were good arguments for both moving and not moving. Kyle suggests the only way to know if a fall meeting will work it to try having a fall meeting. Anyone interested trying to host should step up!
      • Should the Secretary/Treasurer position be split? General discussion of what the job entails, and how a piece of it could be a smaller, self-contained task. Heidi suggested the teaching award paperwork has gotten larger with two awards, but is a good job for a coordinator as nominations roll forward and requires coordination with a national award. Jim Loats made this motion: The RMS should create the position of awards coordinator to coordinate the awards process. The position would begin in spring 206 and would be chosen by and work closely with the secretary/treasurer. Janet Barnett seconded. Question as to whether this required a change to the by-laws? Motion was modified to specify that this person is not an additional person on the selection committee. Approved unanimously.
      • Can and should Section NExT be revived? Overall support of the idea. Becky Swanson volunteered to lead this effort. Again, all interested in helping should contact Becky.
  6. Kyle Riley thanked Tracii Freidmann, Lisa Driskell, and Cathy Bonan-Hamada for hosting such a well run joint meeting. The Intermountain people were also very impressed with the quality of the meeting. Applause from all! Next year is the 100th anniversary of the section. The meeting will be at CSU-Pueblo. Janet Barnett is the lead program chair and is looking for suggestions on how to celebrate.
  7. Meeting was adjourned at 8:50.

     

    Respectfully submitted,
    Heidi Keck, Western State Colorado University Secretary/Treasurer of the MAA Rocky Mountain Section