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Section 4 Article IV: Officers and Executive Committee

  1. The officers of the Section shall be the Chair, the Vice Chair, the Secretary, and the Treasurer.

  2. The Executive Committee of the Section shall consist of the officers, six members-at-large, the Section Representative to the MAA Congress (ex officio), and non-voting members as stated in Article IV, Section 7.

  3. Members of the Executive Committee shall be members of the Mathematical Association of America and of the Section.

  4. Members of the Executive Committee who are elected by the Section shall be elected at the Annual Fall Meeting.

    1. The Chair and Vice Chair shall be elected during the fall of odd numbered years and each will serve a two-year term. The Chair and Vice Chair may not serve in the same position for consecutive terms.

    2. The Secretary and Treasurer shall be elected for staggered three-year terms; the Treasurer to be elected when the four digit year is congruent to zero mod 3; the Secretary when the four digit year is congruent to 1 mod 3.

    3. Members-at-large shall be elected for staggered three-year terms with two members elected each year. A member-at-large shall serve at most two consecutive terms.

  5. The Nominating Committee shall prepare a slate of candidates willing to stand for election at the Annual Fall Meeting. Further nominations by Section members shall be accepted at the Annual Fall Meeting provided that the candidates have agreed to serve. In the case of a tie, the Nominating Committee shall make the selection from among those tied. The Nominating Committee shall consist of at least three members and shall be appointed by the Chair at least six weeks before the Annual Fall Meeting.

  6. The duties of members of the Executive Committee shall be as follows.

    1. The Chair shall preside at all meetings of the Section and of the Executive Committee. The Chair shall have general charge of the Section. The Chair, in consultation with the Executive Committee, shall appoint all committees and the committee chairs except the Program Committee, which is appointed by the Vice Chair.

    2. The Vice Chair shall assume the duties of the Chair in the absence of the Chair and shall assist the Chair with the business of the Section. The Vice Chair shall appoint and chair the Program Committee for each Section meeting.

    3. The Secretary shall record minutes of Executive Committee meetings, act as communication liaison between the Section and the MAA headquarters office, manage the work of the Crawford Teaching Award committee and the submission of Section nominations for the MAA Haimo Award, and complete all reports on section activities required by the association.

    4. The Treasurer shall administer the financial affairs of the Section under the direction of the Executive Committee. The Treasurer shall collect registration fees and voluntary dues, receive the funds provided by MAA, arrange for safekeeping of all Section monies, maintain proper and accurate books of account of such monies, pay all Section bills in a timely manner, and file the annual financial report of the Section with the MAA headquarters office.

    5. Members-at-large of the Executive Committee shall assist the Vice Chair in planning the Section’s programs and perform other tasks as requested by the Chair.

  7. The Chair, in consultation with the Executive Committee, may appoint non-voting members to the Executive Committee to handle special tasks, such as the Webmaster, Section NExT Coordinator, Student Activities Coordinator, etc. Other positions can be created as needed by the Executive Committee. Such appointments shall normally be for one to three years, and they may be renewed.
  8. The quorum for Executive Committee meetings is five voting members. The Executive Committee shall conduct the affairs of the Section between meetings. It is empowered to fill any vacancy on the Executive Committee (except that of MAA Congress Representative) until the next section business meeting.
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